Policies & Standards

SUAO’s policies establish the standards that guide our governance, financial management, programme quality, safeguarding, partnerships and conduct. They apply to relevant staff, volunteers, board members, partners and representatives.

Policy Categories

Governance and Ethical Conduct

Governance and Ethical Conduct

Policies that promote ethical behaviour, transparency and responsible governance.
Code of Conduct

Code of Conduct

Lists ethical standards and acceptable conduct for all SUAO staff and representatives.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Ethical Obligations and Performance of Employees

Ethical Obligations and Performance of Employees

Sets expectations for integrity, professionalism, and behavior.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Whistleblower and Irregularity Reporting Policy

Whistleblower Protection Policy

Protects those reporting misconduct from retaliation.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Conflict of Interest Policy

Conflict of Interest Policy

Prevents personal or financial interests from interfering with SUAO’s mission.
Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Anti-Corruption and Anti-Fraud Policy

Anti-Fraud Policy

Details the organization’s approach to preventing, detecting, and
responding to fraud.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Strategic Plan

Strategic Plan

Presents SUAO’s long-term goals, objectives, and strategies for development.
Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Human Resources & Workplace

Human Resources & Workplace

Policies and manuals that support our staff, volunteers and workplace culture.
HRM Policy and Procedures Manual

HRM Policy and Procedures Manual

Provides guidelines for recruitment, employment, and staff management.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Employee Manual

Employee Manual

Covers employee rights, responsibilities, working conditions, and internal policies.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Volunteer and Intern Policy

Volunteer and Intern Policy

Regulates roles, safety, benefits, and rights of volunteers and interns.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Gender Equality and Inclusion Policy

Gender Equality and Inclusion Policy

Promotes equity, non-discrimination, and inclusion across all SUAO activities.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Financial Integrity

Financial Integrity

Policies ensuring transparent financial management and prevention of fraud and corruption.
Financial Management Policy

Finance Manual

Explains financial management, budgeting, and reporting standards for SUAO.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Partnership Policy

Procurement Manual

Provides procedures for purchasing goods and services in a
transparent manner.

Version
Version: 5
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date: 2025
Next review date
Next review date: 2030
Language
Language: English
View Policy
Environmental and Green Procurement Policy

Environmental and Green Procurement Policy

Encourages environmentally responsible procurement and operations.

Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Asset Management Policy

Asset Management Policy

Regulates the use, tracking, and safeguarding of SUAO’s physical assets.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Donor and Grant Management Policy

Donor and Grant Management Policy

Details how SUAO manages donor funds, grant compliance, and reporting.

Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Safeguarding and Protection

Safeguarding and Protection

Policies to protect people from harm, abuse, exploitation and other safeguarding risks.
Conflict-of-interest requirements

PSEA Policy

Outlines Saifrood Unity and Aid Organization’s standards for preventing sexual exploitation and abuse.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Anti-Child Labour Policy

Safeguarding Policy

Ensures safety and protection of all persons SUAO engages with, especially vulnerable groups.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Child Protection Policy

Child Protection Policy

Ensures children’s safety and rights are upheld in all SUAO activities.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Safety and Security Policy

Safety and Security Policy

Ensures staff safety and risk preparedness in the field and offices.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Programme Quality

Programme Quality

Policies that ensure quality programming, accountability, learning and data protection.
Programme Quality and MEAL Policy

MEAL Manual

Describes the system for Monitoring, Evaluation, Accountability, and Learning in SUAO projects.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Risk Management Policy

Risk Management Policy

Identifies, assesses, and mitigates risks in organizational and project work.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Information and Technology Policy

Information and Technology Policy

Defines digital security, data handling, and responsible IT usage.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Logistics Plan

Logistics Plan

Outlines supply chain, transportation, and logistics support in SUAO operations.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Anti-Terrorism Policy

Data Protection and Privacy Policy

Describes how SUAO protects sensitive data and ensures privacy
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Partnership and Sub-Grantee Management Policy

Partnership and Sub-Grantee Management Policy

Explains how SUAO selects, supports, and oversees local partners.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy
Programme Quality

Organizational Information

Organizational documents that provide an overview of SUAO, its mission, history, structure, programmes, and areas of work.
SAO Profile (Feb 2025)

SAO Profile (Feb 2025)

Organizational profile including SUAO’s mission, history, and structure.
Version
Version: 3.01
Approved by: SUAO Board
Approved by: SUAO Board
Effective date
Effective date
Next review date
Next review date
Language
Language
View Policy

Questions about our policies?

If you need further information about any policy or require a public version for partnership purposes, please contact us.

Email: info@saifrood.org

Phone: +93790104070

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